Executive Assistant

  • Full Time
  • Anywhere

San Francisco,CA

iHeartMedia, Inc.

DESCRIPTION

Current employees and contingent workers click here to apply and search by the Job Posting Title.

iHeartMedia Stations

                                                                                                     

Job Summary:

Assists top-level executive(s) by providing secretarial and administrative support, frequently involving confidential matters.

                                                                                                    

Responsibilities

  • Prepares correspondence, reports, and other administrative tasks, e.g., typing and filing.
  • Screens telephone calls, greets visitors, and responds to general inquiries.
  • Aggregates and interprets data for financial/accounting reports.
  • Schedules appointments, plans meetings, keeps phone logs, maintains calendars, coordinates travel arrangements and processes expenses.
  • Coordinates events for station(s) and management meetings.
  • Develops and maintains management and reporting systems.
  • Assists Human Resource and EEO functions for the market.
  • Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity.
  • Anticipates and interprets the needs of management staff without direction.
  • Arranges for back-up when not at desk.
  • Manages and oversees execution on projects/deals that come from the President’s office.
  • Acts as Public File Director for the market.
  • Creates and develops programs that engage employees and drive positive office culture (e.g. all staff events, monthly newsletter, sending out employee remote work packages, client and employee holiday gift coordination, sales recognition awards and gifts, etc.).
  • Facilitates initiatives that measure employee satisfaction/dissatisfaction and creates a space for feedback and dialogue (e.g. surveys, working parents’ group).
  • Responsible for overall management of front desk and the mailroom + staff.

Facilities Management

  • Oversees the facility and responsible for all building matters.
  • Coordinates any building remodels, renovations, construction.
  • Acts as the main POC in the market for the above.
  • Responsible for implementation and managing future real estate plan for 340 Townsend St. (managing tenants: addressing their building needs, act as liaison between tenants and iHeartMedia).
  • Manages the facilities coordinator role.
  • Responsible for having a working understanding of all building systems: HVAC, elevators, water, plumbing, fire alarms and sprinklers, oxygen tanks.
  • Manages G&A budget: submits and reviews invoices, meets with Dir. of Finance regularly to review.

                                                                                                     

Location

San Francisco, CA: 340 Townsend St, Floors 4 and 5, 94107

                                                                                                     

Position Type                                                                                             

Regular

                                                                                                    

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

 

Our organization participates in E-Verify.  Click here to learn about E-Verify.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Click Here to learn about the San Francisco Fair Chance Ordinance .

 

Current employees and contingent workers click here to apply and search by the Job Posting Title.


JOB EXPERIENCE


REQUIREMENTS


ADDITIONAL INFO


HOW TO APPLY

https://iheartmedia.wd5.myworkdayjobs.com/External_iHM/job/San-Francisco-CA-Townsend/Executive-Assistant_Req24946

https://iheartmedia.wd5.myworkdayjobs.com/External_iHM/job/San-Francisco-CA-Townsend/Executive-Assistant_Req24946